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Member Scan History

Scan History (PEP & Sanctions)

person Compliance Officers can see all scans by all users, for the organisations for which they are assigned. To see scans for other organisations in the organisation hierarchy, for which they are not the Compliance Officer, they will need to create themselves a login with the User Role of Advanced User.

person person person Advanced Users, Billing Officers and Auditors can see all scans by all users, for the organisations to which they are assigned.

person Standard Users can see only scans that they have performed, for the organisations to which they are assigned.

person Data Entry Operators cannot see any scans performed for the organisation to which they are assigned.

Member Scan - Scan History allows you to search for records of all scans performed for the selected organisation.

By default, no scanned records are displayed until you initiate the search. The options for single scan results with matches found are checked. To change or expand the displayed scan results, you can filter the list of member match results by the scan parameters (Date range, Scan Type, Match Type, Whitelist Policy and Scan Result) and by member match result criteria (Individual Member details, watchlist Categories, Due Diligence Decisions and Assessed Risk).

You may see a screen similar to the image below. If your organisation and user account has been enabled for ongoing monitoring, you will see the additional Scan Type option Automatic Scans.

If you are assigned to multiple organisations, select the Organisation for which you want to view the Scan History.

Viewing activities of disabled organisations

person Only Compliance Officers are able to view history and activities of disabled organisations.

You can select the checkboxes for inclusion in the search filter and can either expand or narrow the number of matches displayed in the Scan History Log using the following fields:

NameDescription
UserSelect from a list of users assigned to the selected organisation to filter user scan activities.

Defaults to All users.

Scan DateSpecific scan date or date range.

Click the calendar icon on the right hand side of the date field to display dates and calendars from which you can select the appropriate date or date range. This automatically enters the selected date/s into the field ensuring the correct date format.

Individual Member SearchSelect the checkbox to expand the following fields:
  • First Name (All or part of the First Name)
  • Middle Name (All or part of the Middle Name)
  • Last Name (Full Last Name)
  • Original Script Name (Full Original Script Name)
  • Member Number (Full Member Number)
To search for all instances where the field contain any data, enter an asterisk (*) in the relevant fields.

For example, enter * into Member Number to return all members containing a Member Number.

Scan TypeOptions:
  • Batch Scans: Scans performed through bulk upload in Batch Scan
  • Single Scans: Scans performed through Scan New or via API
  • Automatic Scans: Scans performed by the ongoing monitoring system.
Match TypeOptions: Exact, Exact + Mid. Name, Close
White List PolicyOptions: Applied, Ignored
Scan ResultOptions: Matches Found, No Matches Found

By default, only scan results with matches in the watchlists are displayed. To display all scans including no matches found, select the No Matches Found check box.

CategoriesOptions: All Categories; or one, or any combination, of TER, PEP, SIP, RCA

SIP subcategories are available to further refine the scan results to only display matched profiles with the selected subcategories.

Note: If All Categories or SIP is selected, all SIP subcategories will be included.

To filter by a SIP subcategory, select the Categories and subcategories separately.

Decision IncludesOptions: All Decisions; or one, or any combination, of Not Reviewed, Match, No Match and Not Sure decisions
Assessed RiskOptions: All or one, or any combination, of High, Medium, Low or Unallocated.

Note: Assessed Risk can only be allocated to matches with Match and Not Sure decisions. Matches that are Not Reviewed, are considered to to have Unallocated Assessed Risk.

SIP subcategories applicable to scans starting Sept 15, 2020

The filtering of subcategories are available for scans made from September 15, 2020.

Click the Search button to display the results below in the Scan History Log, or the Report button to display the results in a format that can be exported for archiving or printing.

Scan History Log

If monitoring has been enabled for your account, you may see the additional options for ongoing monitoring:

The Scan History Log lists the scan match results for the scans that you searched for on the Scan History page.

Where lists of results are displayed, 20 result lines are displayed per page. The total number of results and the current position in the list being displayed is shown on the top right of the list (for example: Results: 1-20 of 111). You can browse through the list using the First, Previous, Next and Last buttons, or go directly to a specific page by entering a number in the Go To Page field.

The following is displayed for each match result:

NameDescription
Match resultIndicator for:
Match Found
No Match Found
MonitorToggle to enable or disable monitoring on the member.
Members who are monitored will also appear in the Monitoring List in the main menu.
Member DetailsDetails that were scanned against the watchlists:
  • First Name
  • Middle Name
  • Last Name
  • Original Script Name
  • DOB (Date of Birth)
Member NumberUnique identification associated with the member.
CategoryDisplays the categories that the matched records in the watchlists belong to, which can be any or any combination of the following:
  • TER: People on Special Interest Persons - Terror watchlist.
  • PEP: Politically Exposed Persons (PEPs).
  • SIP: People on Sanctions and Other Official Lists, and People of Special Interest associated with Terror (TER), Organised Crime, Financial Crime, Trafficking, Corruption, Tax Crime.
  • RCA: Relatives or Close Associates of PEPs.
MtchNumber of matches for each member scanned.
DecisionsDisplays the number of each type of due diligence decision taken:
Not Reviewed
Match
No Match
Not Sure

Note: No Match is always 0 when the Whitelist Policy is Applied, because this excludes all No Match Decisions from the scan.

RiskDisplays assessed risk of High (H), Medium (M) or Low (L) if risk has been allocated to a matching entity that has a Match or Not Sure decision recorded against it.
DateDate the scan took place
Scan TypeType of scan: Single (S) or Batch (B)
Mtch TypeMatch Type: Close (Cl) or Exact (Ex) or Exact+Mid. Name (EMN)
Wh PolicyWhitelist Policy: Applied (Y) or Ignored (N)
ResResidence Policy: Applied to one or any combination of PEP, SIP (incl. TER) or RCA (Y) or Ignored (N)
PEP JurPEP Jurisdiction: Excluded... (Y), Ignored (N)

Select a match in the log to view the Scan Result details for the scan matches (Found Entities), or click the Report button to display the log in a format that can be exported for archiving or printing.

Warning

When selecting the Report button, if the Scan History Log contains a large number of records, an Info dialog is displayed to inform you how many records the report may generate and asks if you want to continue.

Scan History Log Report

The Scan History Log Report displays the Scan History Log in a format that can be exported for archiving or printing.

The Scan History Log Report displays the following:

The Report header bar provides the following functionality:

ElementDescription
First, Previous, Next and Last buttons to navigate through a multi-page report.
Find (search for text within the report) and Next (find the next instance of the search term.)
Export drop down list for selecting a format in which to export the report - Excel, PDF or Word.
Refresh button - to update the report in real time.

Exporting large records to Excel

If you choose to export the report to Excel, Microsoft Excel may have limitations on the number of records supported. If you are exporting a large number of records e.g. over 1 million records, you should export to a PDF file.

Scroll bars allow you to view the entire report.

The bottom left of the report displays the number of the current page and the total number of pages, e.g. Page 10 of 20.

Click the Back button to return to Scan History Log.

Scan Result Details

The Scan Result page displays details of the Scan Parameters used and member information that was scanned and lists Found Entities that were identified from the watchlists as possible matches.

Selecting a Found Entity displays that Entity's Profile Information (all available information from the watchlists) in the Person Details section.

This information can help you to determine whether the match is real and the likelihood of the member being a risk under your organisation’s AML/CTF obligations. Each Entity has a Decision (Risk) button (providing that a member number was included in the Scan Parameters) to enable you to record due diligence decisions, add comments and allocate an assessed risk for Match and Not Sure decisions.

Add Member Number to enable due diligence

Include a Member Number to enable recording of due diligence decisions, comments and allocate assessed risk.

Example of scan result and person details

Note

Close Match scan result details display the Close Match Rate threshold applied to the scan results. It defaults to greater than or equal to 80% if no value is entered.

The Match Rate, expressed as a percentage and displayed as a coloured bar for easy analysis, is displayed for each Found Entity.

By default, the details for the first Found Entity in the list are displayed beneath the list of Found Entities.

To view Person Details for a different Entity, click the relevant Entity in the list.

The Scan Result Details highlights the entry and displays the following:

SectionDescription
Scan ParametersDisplays the Organisation and User performing the scan, Scan Date, Match Type, Whitelist Policy, Residence Policy and PEP Jurisdiction Policy.

Scan Details displays the member details that were scanned against the watchlists.

Results Summary displays the total number of matching Entities found. Filtering the results by SIP subcategory will not change this number.

Found EntitiesA list of found entities, which shows the following information, where available, for each Entity.

If you have selected specific SIP subcategories for your Scan History search, you will only be presented with the profiles which match the SIP subcategory.

  • AKA - Indicates the match was not against the primary name of a watchlist record but the name was found in the Also Known As section of the record.
  • Category - Categories that this person matches e.g. Special Interest Person (SIP)-Sanctions List, Special Interest Person (SIP)-Financial Crime, Politically Exposed Person (PEP)
  • First Name
  • Middle Name
  • Last Name
  • Original Script Name
  • Date of Birth
  • Address
  • Due Diligence Decision (Risk) (button)
  • Comments
Person DetailsDisplays details of the selected Entity.

See the following table for details.

Person Details of the entity:

FieldsDescription
General Information
  • Photo of the profile, if available
  • Categories that this person matches e.g. Politically Exposed Person (PEP), Special Interest Person (SIP)
  • Gender
  • First Name
  • Middle Name
  • Last Name
  • Date of Birth
  • Alternate Title
  • Nationality
  • Primary Location
  • Profile Notes
PEPs can be in 3 different tiers:
  • PEP Tier 1: Represents Heads of state (including royal families) and government; cabinet members (including European Commission) and parliaments (including European Parliament); Members of legislative assemblies and governments at state level in case of federal jurisdictions; Heads and senior members of Judiciary (including European Court of Justice), Central Banks (including European Central Bank), Military, Law Enforcement, Auditors (including EU Court of Auditors); Top Ranking Political Party Officials.
  • PEP Tier 2: Represents Members of legislative and executive bodies at regional, provincial, cantonal or equivalent levels (below the level of states in case of federal jurisdiction); Judges, justices, magistrates, prosecutors, attorneys in courts with jurisdiction at regional, provincial or equivalent level; Senior diplomats; Senior board members of State-Owned Enterprises (SOEs); Senior officials of International Organisations (IOs); Mayors of capital and global cities; Heads and senior members of mainstream, religious groups.
  • PEP Tier 3: Represents Heads and senior members of International NGOs; Heads, board members and senior officials of Trade-Unions; Advisers, Heads of cabinet and similar roles of senior officials of the military, judiciary, law enforcement, central banks and other state agencies, Authorities and state bodies; Senior civil servants at regional and provincial level; Middle ranking diplomats; Mayors and members of legislative and executive bodies at the local level.
Also Known AsFor each AKA name:
  • First
  • Middle
  • Last Name
  • Title
RolesThis is only available for PEP profiles:
  • Title - represents the job Role of the PEP in the particular PEP position
  • Country - represents the country of the government for the political position
  • Since - represents the Start date of the term of office in the particular role, where available
  • To - represents the End date of the term of office in the particular role, where available.
Important DatesFor each Date:
  • Type - e.g. Date of Birth
  • Date
LocationsFor each Location:
  • Country
  • City
  • Address
Official ListsFor each List:
  • Name - Name of the official list e.g. Office of Foreign Asset Control
SourcesFor each Source:
  • URL - link to the source of information (adverse media) regarding the entity
  • Category - category type of source e.g. PEP, Sanction, Adverse Media, Law Enforcement, ID/V
  • Date of Capture - date the source article was recorded. This may contain multiple dates.
Note: Links, especially to news articles, may be out of date and/or broken depending on how recently they have been updated. Some source articles contain cached PDF copies. If the cached PDF is available, this is provided as a hyperlink on the Date or PDF label.
Relatives/Close AssociatesRepresents family members and close personal and business associates of PEPs defined as known sexual or non-sexual partners outside the family unit; business partners or associates, especially those that share (beneficial) ownership of legal entities with the PEP, or who are otherwise connected (e.g., through joint membership of a company board). In the case of personal relationships, the social, economic and cultural context may also play a role in determining how close those relationships generally are.

Linked Individuals

For each relative/associate:
  • First
  • Middle Name
  • Last Name
  • Other Categories - e.g. PEP/RCA
  • Description
Note: When Person Details are accessed via Scan History, you can click on a Linked Individual, which will display information for that person below.

Linked Companies

For each company:
  • Company Name
  • Categories - e.g. SIE
  • Description
Note: When Company Details are accessed via Scan History, you can click on a Linked Company, which will display information for that company below.

The Back button returns to the Scan History Log.

The Report button displays the Scan Result Details in a format that can be exported for archiving or printing.

Internet Explorer users

If you are using Internet Explorer, your browsing history settings may cause different details to be displayed on the Report. To prevent this from happening it is recommended that you set your Browsing History to check for newer versions of stored pages "Every time I visit the webpage." If you are unsure of how to do this, please contact your IT Administrator.

Scan Result Details Report

The Scan Result Details Report displays the Scan Result Details in a format that can be exported for archiving or printing.

The Scan Result Details Report displays the following:

If there are multiple matches returned for your scan, you can browse the matched results using Previous Report and Next Report.

The Back button returns to the Scan Result Details for the selected Found Entity.

The Report header bar provides the following functionality:

ElementDescription
First, Previous, Next and Last buttons to navigate through a multi-page report.
Find (search for text within the report) and Next (find the next instance of the search term.)
Export drop down list for selecting a format in which to export the report - Excel, PDF or Word.
Refresh button - to update the report in real time.

Scroll bars to allow you to view the entire report.

At the bottom right of the report, the number of the current page and the total number of pages, e.g. Page 10 of 20.