User Roles¶

Access is regulated by assigning users to one or more organisations and one of six role-based user types:

Compliance Officer
Advanced User
Standard User
Billing Officer
Data Entry Operator
Auditor

Third party auditors

Third party auditors can be assigned the role Auditor to provide appropriate access aduring audits for your organisation. This role allows the user to have read only access to all scan histories, activities, reports, and organisation administration settings.

The roles are summarised as follows from highest level of access to lowest.

Note

The coloured icons are used in this document to assist with understanding the various permissions of user roles and is not part of the application design.

Role		Overview
Compliance Officer		Set up and manage organisations and organisation hierarchies. Set up and manage MemberCheck users. Scan member against the watchlists, in single scans or in batch file scans. Scan corporate entities against the watchlists, in single scans or in batch file scans. Review results of ALL scans conducted by any user, for all organisations for which he/she is the Compliance Officer. Implement due diligence decisions on scan matches and allocate assessed risk to true matches. Generate activity reports, which summarise the organisation’s scanning activity. Generate due diligence reports, which show scan match results, due diligence decisions and assessed risk allocated. View and edit own and all user details, for all organisations he/she is assigned. Receives email notification of the results of each scan performed for any of the organisations in the hierarchy for which he/she is the Compliance Officer, unless an alternative Organisation email have been set up for the organisation to receive scan notifications.
Advanced User		Scan members against the watchlists, in single scans or in batch file scans. Scan corporate entities against the watchlists, in single scans or in batch file scans. Review results of ALL scans conducted by any user, for all organisations to which he/she is assigned. Implement due diligence decisions on scan matches and allocate assessed risk to true matches. Generate activity reports, which summarise the organisation’s scanning activity. Generate due diligence reports, which show scan match results, due diligence decisions and assessed risk allocated. View and edit own user details.
Standard User		Scan members against the watchlists, in single scans or in batch file scans. Scan corporate entities against the watchlists, in single scans or in batch file scans. Review results of scans conducted by self, for all organisations to which he/she is assigned. Implement due diligence decisions on scan matches and allocate assessed risk to true matches. Generate activity reports, which summarise the organisation’s scanning activity. Generate due diligence reports, which show scan match results, due diligence decisions and assessed risk allocated. View and edit own user details.
Billing Officer		Review results of scans conducted, for all organisations to which he/she is assigned. Generate activity reports, which summarise the organisation’s scanning activity. Generate due diligence reports, which show scan match results and due diligence decisions. View and edit own user details.
Data Entry Operator		Scan members against the watchlists, in single scans or in batch file scans. Scan corporate entities against the watchlists, in single scans or in batch file scans. View and edit own user details.
Auditor		Read-only access to member and corporate single and batch scan histories. Read-only access to due diligence and scan activity reports. Read-only access to administration settings for users and the organisation. Read-only access to monitoring histories and reports, if ongoing monitoring is enabled for the organisation. View and edit own user details.

The table below provides an overview of access by user role:

Feature	Compliance Officer	Advanced User	Standard User	Billing Officer	Data Entry Operator	Auditor
Run member scans	Yes	Yes	Yes	No	Yes	No
Run corporate scans	Yes	Yes	Yes	No	Yes	No
View scan results	Yes	Yes	Own scans	Yes	No	Yes
Perform due diligence	Yes	Yes	Own scans	No	No	No
View reports	Yes	Yes	Yes	Yes	No	Yes
User management	Yes	Own profile	Own profile	Own profile	Own profile	Read only
Organisation management	Yes	Read	No	No	No	Read only
Data management	Yes	No	No	No	No	No

See Access Rights for further information on which permissions are applicable to each User Role.

Changing Compliance Officers

If your organisation's Compliance Officer is changing or has changed, please see How to change your organisation's Compliance Officer in FAQ and Change Compliance Officer.